Propuesta para la identificación de documentos vitales en el Archivo de la Facultad de Educación de la Universidad de León (España)

Abstract

The collection of documents preserved in the archive of the College of Education (ULE) is revealed as an invaluable source of information for several reasons. The organization, cataloguing and preservation of the documentary collection generated from the beginning of the institution to retrieve information of several degrees with varied objectives as reflected by Maria del Carmen Rodriguez Lopez in his study. The main objective of this work try to identify the documents considered vital and, under this name, involve a priority in their rescue in a disaster. The knowledge of them involves several criteria to guide the decision of which should integrate this set. It is not to establish a retention schedule to use, but to decide which documents are vital to the institution. The methodological starting point for this work is the analysis of the set of documents kept in the different stages of the current file Faculty of Education. This documentary collection has been treated in a research project already completed involving the two authors who sign this paper. Part of that treatment consisted of cataloguing and documentary installation enhancement. On these criteria apply documentary series taken from the archives, the diplomatic and conservation. Including those proposed by the General State Archives and the advisory bodies are there, for its location in Castilla y León will also apply those proposed by the Council on archives. As early findings shows that this set called «vital documents» can be divided into two groups according to the special character. For one group of documents that would ensure continuity in the functioning of the organization in the event of an emergency, and on the other hand, legal documents containing important financial and legal rights to protect the interests of the producer and institution of individuals involved: teachers and students. Really vital character in each institution is unique, hence the need to establish the criteria for such discrimination